About Examination Cell

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S.V.B. Government Degree College, Koilkuntla
Examination Cell

Coordinator: Sri. U. Venkateswara Reddy

Overview:

The Examination Cell of S.V.B. Government Degree College, Koilkuntla plays a crucial role in the smooth and efficient conduct of internal and external examinations. The cell is headed by the coordinator, Sri. U. Venkateswara Reddy, and functions as a bridge between the college administration, faculty, and students. The cell is responsible for ensuring the fair and transparent conduct of semester-wise examinations and complying with the guidelines of the affiliating university.

Internal Examinations (Semester-wise)

1. Role of the Examination Cell:

• Prepares and circulates the examination schedules to students and faculty.
• Coordinates with subject teachers to prepare question papers as per the university's prescribed syllabus.
• Ensures timely conduction of mid-term or internal assessments.
• Collects and compiles internal marks, which are then uploaded to the university's examination portal.
• Ensures the confidentiality of question papers and oversees the security of the examination process.

2. Internal Examination Schedule:

• Internal exams are conducted twice a semester, commonly known as Mid-Term 1 and Mid-Term 2.
• These exams are planned around the academic calendar to ensure adequate time for teaching and preparation.
• The schedule is prepared in consultation with the faculty to avoid clashes in subjects and to maintain smooth conduct.

3. Conduct of Internal Examinations:

• The Examination Cell ensures that internal exams are conducted as per the schedule, with invigilators assigned from the teaching staff.
• The examination rooms are allocated based on the number of students and seating arrangements to maintain fairness.
• The answer scripts are evaluated by the respective subject teachers and submitted back to the Examination Cell for record-keeping and further processing.

4. Submission of Internal Marks:

• After evaluation, the subject-wise internal marks are submitted to the Examination Cell.
• The cell is responsible for compiling the marks and uploading them to the university portal within the specified timeline.

External Examinations (Semester-wise)

1. Preparation for External Examinations:

• External exams are conducted at the end of each semester as per the schedule provided by the affiliating university.
• The Examination Cell is responsible for coordinating with the university for the receipt of question papers, appointment of external invigilators, and allocation of rooms for examinations.

2. Receipt and Distribution of Hall Tickets:

• The Examination Cell coordinates with the university to distribute hall tickets to eligible students after verifying their attendance and internal marks.
• The hall tickets are distributed in a timely manner to ensure students are aware of their examination schedules and venue details.

3. Conduct of External Examinations:

• The college serves as an examination center, and the Examination Cell plays a pivotal role in the smooth conduct of exams.
• External invigilators are appointed by the university, and the Examination Cell ensures compliance with all examination rules and regulations.
• The examination rooms are organized and invigilators are briefed on the instructions provided by the university.

4. Collection and Submission of Answer Scripts:

• After the completion of the exams, the answer scripts are collected and sealed by the Examination Cell.
• The sealed packets are dispatched to the university for centralized evaluation.

5. Result Processing:

• Once the results are declared by the university, the Examination Cell ensures that the students' marksheets are received and distributed without delay.

Additional Responsibilities of the Examination Cell:

• Maintaining all records of examination schedules, attendance, and results.
• Addressing any discrepancies or issues related to exams, such as re-evaluation requests or grievances.
• Conducting meetings with faculty members to discuss examination-related matters and improvement areas.

Challenges and Future Initiatives:

• The Examination Cell aims to streamline the process of internal and external examinations further by leveraging digital tools for online exam management and result processing.
• Additional measures will be taken to ensure that the examination processes are in line with new university guidelines and education policies.